Article 77 of the Law No. 12/2003 states that the employer should establish a file for each of his/her employees where he/she shall detail the employee's name, occupation, educational degree, his address, military status, social status, date of appointment, wage and changes in wage, penalties imposed, leaves obtained, and finally the date of service termination and the reasons for it.
The employer should also deposit any investigation reports, any reports by the employee's supervisor concerning performance, and any other document related to the employee's service.
Moreover, the employee should keep the above-mentioned file for at least one year after the termination of the labor relationship. Reasons behind this commitment is to prevent any dispute that may take place on wages, leaves, firing or dismissal reasons and to facilitate the employer's administration regarding accomplishing the Labor Law requirements.
The previously referred to data in Article No. 77 represent the least amount of data that should be provided in the employee's file. There are no restrictions to adding any more data such as: the employee's age, sex (male, female), qualifications acquired and certificates of experience.
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